Creating a Group Event Meeting Type

Calrik lets you create a Group Event Meeting type in 3 simple steps:

1. Define your 1:1 meeting type details
2. Pick the date and time slot
3. Share your meeting type

Define your group event meeting type details

• Click on Create New Meeting. Select group event meeting type.

• Calrik will take you to create your custom group event meeting type and you can fill in the necessary details. 
• Starting with basics, give a Meeting Title, that clearly defines the meeting agenda.

• Select the location of the meeting. The location can be:
• Phone call
• Place
• Your connected Zoom account
• Your connected Google Meet account
• Your connected Microsoft Office account
• Your connected GoTo Meeting account
• Custom details

• Select the category of the meeting type.

• Write a small brief about the Agenda/Description explaining the purpose of the meeting. This is an optional section.

• Add Invitees section is used when you already know the person with whom you have to take a meeting. You can mention their name or email id.

• If you do not know your invitee, then the next section talks about the details that you require the invitee to fill in for authentication purposes. The 2 pre-defined fields are Name and eMail which are by default marked as compulsory. You can add more fields by clicking the Add New Input Field, as per your requirement. Here you have to mention the question/information you require to know beforehand from the invitee.

After Confirmation Action section is given when you have to redirect your invitee to an external website or a particular webpage once the meeting has been scheduled. This is used to give more information to the invitee before the meeting so they are on the same page.

• Once you have filled in these details, click on Next.

Pick the date and time slot

After filling in the required details for the meeting, the next step is to select the date and time slot.

First of all, you have to decide if your meeting is either going to be one time event or if are there going to be multiple events.

For one time event, the event is to happen for one iteration only and one time slot will be fixed for the same.

For multiple events, you can select the multiple required time slots.

The next step is going to be to select the time duration of the meeting. You can also set your custom time duration.

For a group event meeting type, you can limit the number of invitees you want in the meeting. This section allows you to put a number on the same.
There is also a check box, which asks if you want to show the number the empty seats left for the group event meeting.

The notice period is used by the Calrik host to control how earliest can an invitee schedule a meeting with the host before the meeting starts time.

This range can vary from a few minutes to even days.

Select the date and time at which the group event meeting is to take place. 
Click Create Meeting.

Share your meeting details

This screen will let you share the created group event meeting information with your invitees. There are 3 ways where you can share this information.

• Scheduling Link: Calrik automatically generates a meeting link that you can directly copy and share with your relevant audience.
• Webpage Embed: If you have a website of your own and your audience books meetings with you from the site, then you can embed the displayed code generated by Calrik in your website, and from there, your audience can automatically book meetings through Calrik without any hassle.
• Email Scheduling Detail: if you have to share this meeting information through email, you can either copy and share the given details in your email draft or can directly automatically send emails if you have previously mentioned them in the invitee's section.