Creating a 1:1 Meeting Type

Calrik lets you create a 1:1 Meeting type in 3 simple steps:

1. Define your 1:1 meeting type details
2. Pick the date and time slot
3. Share your meeting details

1. Define your 1:1 meeting type details

• Click on Create New Meeting. Select 1:1 meeting type

• Calrik will take you to create your custom 1:1 meeting type and you can fill in the necessary details
• Starting with basics, give a Meeting Title, that clearly defines the meeting agenda

• Select the location of the meeting. The location can be:
• Phone call
• Place
• Your connected Zoom account
• Your connected Google Meet account
• Your connected Microsoft Office account
• Your connected GoTo Meeting account
• Custom details

• Select the category of the meeting type.

• Write a small brief about the Agenda/Description explaining the purpose of the meeting. This is an optional section.

• Add Invitees section is used when you already know the person with whom you have to take a meeting. You can mention their name or email id.

• If you do not know your invitee, then the next section talks about the details that you require the invitee to fill in for authentication purposes. The 2 pre-defined fields are Name and eMail which are by default marked as compulsory. You can add more fields by clicking the Add New Input Field, as per your requirement. Here you have to mention the question/information you require to know beforehand from the invitee.

• After Confirmation Action section is given when you have to redirect your invitee to an external website or a particular webpage once the meeting has been scheduled. This is used to give more information to the invitee before the meeting so they are on the same page.

• Once you have filled in these details, click on Next.

There are 3 ways through which you can set your meeting dates:

• Define custom dates and time slots - you can select your date and time of availability and the specific times that you are available

• Specify a start date & end date - this can be used when you have a fixed set of dates for the meetings.

• Meeting never expires - this is used when you have a permanently available time slot, irrespective of the date. You have to mention the time you are available on particular days.

• The Duration section is about how long you want the meeting to last. You can also specify your custom time duration for the session.

This is an additional options section with 3 settings: Notice Period, Maximum Meetings & Buffer Time.

• Notice Period: The notice period is used by the Calrik host to control how earliest can an invitee schedule a meeting with the host before the meeting starts time. This range can vary from a few minutes to even days.

Maximum Meetings: This gives a range of the highest number of meetings you want to conduct in a day. Calrik will restrict you and will only let you pick the mentioned max. number of slots per day.

Buffer Time: To make sure the back-to-back meetings scheduled are running smoothly, you can set a buffer time in between meetings to get some breaks and be prepared for the next meeting. Buffers are set to nil, but you can adjust the amount of time using the drop-downs.

Once this information is completed, click Create Meeting.

3. Share your meeting details

This screen will let you share the created 1:1 meeting information with your invitees. There are 3 ways where you can share this information.

Scheduling Link: Calrik automatically generates a meeting link that you can directly copy and share with your relevant audience. 

Webpage Embed: If you have a website of your own and your audience books meetings with you from the site, then you can embed the displayed code generated by Calrik in your website, and from there, your audience can automatically book meetings through Calrik without any hassle.

Email Scheduling Detail: if you have to share this meeting information through email, you can either copy and share the given details in your email draft or can directly automatically send emails if you have previously mentioned them in the invitee's section.